The following Guest Post is from Brett Burney from Burney Consultants LLC:
I received the following from a client of mine: "I have just started using the Word for Mac 2016 platform. I like the fact that it integrates with Dropbox and OneDrive so very well, and can be used on the iPad, but I am frustrated at some features which just seem to be missing."
I feel his excitement with Word for Mac on the Dropbox and OneDrive side; and I feel his pain on the features that I was familiar with on the Windows side, but are missing on the Mac side.
And one of those features is the inability to customize the Quick Access Toolbar or the Ribbon. On the Windows side, you can do both of these things and I customized to my little heart’s content. But they don’t allow any customization on the Mac side.
One way I get around this is to use Macros, which are available in 2016. There are a few steps involved, but they’re fairly simple:
- Tools > Macros > Record Macro
- Give it a name like “small caps”
- Highlight some text
- Format > Font and then select “Small caps”
- Tools > Macros > Stop Recording
- I recommend assigning a keyboard shortcut by going to Tools > Customize Keyboard
- In the pop-up, scroll down on left side under “Categories” and find “Macros”
- Select your Macro and “Specify a Keyboard Shortcut” on the bottom
Now when you want to convert text to small caps, select your text and hit your keyboard shortcut - it should convert it for you. You might be able to accomplish this with something like Keyboard Maestro, but I just keep my Macros inside Word. You can create a Macro for virtually any task in Word where you’re clicking several buttons or menus. I have a specific bullet point set that I like to use but it always took me about 10 clicks to format it perfectly. I set up a Macro and now just hit a keyboard shortcut.
On the Page numbers, again the Mac version doesn’t offer as many customizing features. If I simply want my page numbers in a footer to read “Page 1” then I will insert the page number and simply type “Page” before it.
If you want the format “Page X of Y” there is one tip I found, but you have to be quick … Place your cursor in the footer where you want the page number to be (left or right justify, etc.) and just simply type “Page “ (with the space) - there should be a tiny little pop-up that appears right above that says “Page X of Y”. If you simply hit Return then Word will automatically format the page number for you. If you type anything other than “Page “ (with the space) then it may not work.
About the Author: Brett Burney is Principal of Burney Consultants LLC, an independent legal technology consulting practice. Brett provides litigation support for law firms and assists corporations with e-discovery questions. Brett also provides Mac and iPad training for lawyers seeking to learn how to use their Macs, iPhones and iPads more effectively and productively. Brett, a past ABA TECHSHOW Planning Board Chair (2015), blogs at Macs in Law. You can follow him on Twitter @BBurney and email him at email@example.com.